MVK Board Meeting Minutes

 

Date: April 16th, 2009

 

Location: LR's office, W.5th and Burrard

 

Chair: LR

 

Secretary: PT

 

Present: LR, PT, DrM, GF, WO (late arrival)

 

Called to order: 1841h

Not certain if we have quorum. Checking. Minimum is 3 board members.

Quick review of previous minutes.

Motion to approve edited minutes: carried

April 4th VD

Cross donated by Sin City is still at DaM's place. Not very nice, needs work to be reassembled. Needs to be removed. Can be moved during Mayhem, first Thursday during the day. Not really for heavy play. DrM reports DaM has low opinion of the cross.

 

Action: GF to call DaM on what to do about cross.

 

Quiet evening. Workshop more talky instead of physically demonstrative. LR reports Workshop was well received. Kona well received. Would like to have her back. Turnout more than expected.

 

PT problem with scheduling people, particularly at front desk. GF says schedule is constantly shifting. Early shifts are easy to fill, later shifts are harder. Needs better communication with volunteers in advance. DON'T just tell them at the door. Also problem with cash handling. Front staff were undercharging some of the time. Also problems. Confusion on who is front door manager. GF cites responsibility list on wiki.

 

Massage table set up in spot usually for vendor. More space required than expected, required three mirror/walls, and still not private enough for some. DMC is okay with it as long as it is not inside the dungeon. Is massage table under DM jurisdiction? Don't want people going through the dungeon. Also question of anything sexual happening in the massage space. Nowhere inside the hall that is free of noise for massage. Vendor or masseur, not both. WO suggests call masseur if no vendor. Deadline a week prior.

 

KL worked out great. Not ready to be independent in May.

May 2nd

VASM in afternoon. 12:00 setup. 5:30

 

Will VASM bring in any volunteers?

 

VASM wants low profile in terms of promotion: no Fetlife, no Facebook, etc.

 

Need to setup RL room at 5:30pm? VASM may want Red Light Room.

 

Action: LR to ask DaM to contact VASM about volunteers, setting up RL Room, changing the dungeon layout, contributing decor.

 

Evening workshop on fisting.

 

DrM offered to do June09 VD poster or flyer.

 

UV has dropped out as graphics, but will contribute photos in future. Ashley is next offer, has full portfolio.

 

LR wants to directly communicate with graphics person, instead of relaying through PT, because of more technical graphics problem. LF has Illustrator template, but cannot be imported into Photoshop.

 

June09 workshop not set. LR says give Ashley a try, but keep LR as backup. Build in contingency plan.

 

Action: PT have UV do images for potential workshops in June: ageplay, d/s (most likely in September), caning, needle/blood play.

 

DrM brought up Irish as presenter.

 

LR will be there for setup or teardown, not both.

Upcoming parties

Elwood and bloodplay

 

Caning and Hauke(sp?)

 

Arli ageplay/roleplay. Some people squicked about ageplay. Not infantilism. Promote as roleplay, ageplay as subset.

 

Electric play with Sean.

 

Invite Ilya to next board meeting for dicussion, to clarify his relationship to MVK for doing workshop coordinator. GF called, asked, Ilya says is OK.

 

LR asks that phone calls in middle of discussion can be disruptive.

 

LR talked about doing other educational events at other events. PT brought up YouthCo centre downtown.

 

Kona works for Holiday Inn on Broadway, can get 9-5 on weekends for under $100. Kona wants to do a full day workshop on D/S relationships in Sept 09, will split 50/50 with MVK. GF: at odds with community access principle. LR suggests $80/couple, lunch included. Debate over price. Couples only?

 

LR also suggest full day of workshops.

 

GF suggests we are already taxed by doing one workshop/party per month.

 

BoP will have their Pride weekend party on Friday. We can do some cross promotion. Can't co-party with us. Other possibility is VASM co-party.

 

5 minute break

 

Volunteers

Confusion about the arrival time on Apr 4th.

 

Peter Hayes Case

 

PT says our constitution says we advocate for the human rights of kinky people.

 

GF says we need to distinguish our involvement in the case from support from any endorsement of Hayes himself.

 

DrM agrees there should be a statement, but wishes to avoid any entanglement with Hayes

 

WO suggests look into filing a brief or other opportunity to make a limited involvement.

 

Hearings resuming June 22, 2009.

 

Action: WO to investigate filing a brief in proceedings.

 

Committees

Membership

PT will draft privacy policy, and has asked Ashley to develop membership cards.

 

Munch

Eastvan Munch at new location. Venue well liked.

 

Table reserved on the stage, shifted to floor table.

 

Will return there next month.

Pride

Early bird parade deadline is Apr. 23rd. Comparison of vehicle vs. float. Rushing application may not be worth the money.

 

DaM investigating acquiring flat deck.

 

Clothespins dyed red, blue, black, with info attached, possibly numbered, connect to party voucher giveaways. Also fridge magnets.

 

Fundraising ideas: silent auction, 50/50 auction, kissing/spanking booth.

 

EastVan Pride involvement in June? Need July flyers, brochure, business cards.

 

LR says EastVan Pride information is on wiki

 

Action: PT update Pride volunteering information on web site.

 

GF says we should reduce or eliminate doing August VD party.

In Camera

xxxxxxx

 

Move to adjourn at 8:35pm