Attendees:

Peter

BJ

meshe

Greg

Rosina

Draya

Eric

6:48 - Meeting called to order - Peter

6:48 - Eric resigns for personal reasons

* Feb 1st party

Unisex bathrooms

- No bad feedback from the attendees

- Motion until further notice at future vancouver dungeon parties will be gender neutral - 7/0 - Passed

Layout evaluation

- After care space is under DM's care

- not enough privacy in the red light room

- Motion to demote the glory hole to reserve in future parties - 6/0 - Passed Greg abstains

- Possibly more separation between dungeon and social

- One problem person wandering into scenes, should keep an eye on him in the future

Action Item: Need new coat check tags

Finances

Equipment

- Chair deemed unsafe

- Loaned table should not be at future parties according to Arli

- Peter is going to take the acting equipment manager position.

- Dusty has offered to loan us 2 pieces of furniture

- We would like to borrow Spencer's horse for future parties

- Compensation - One piece of equipment per free admission for that party only

Logistics

* March 1st party planning

New volunteer compensation policy

Motion to change volunteer policy to: Volunteers will receive free admission for setup or teardown, working the first hour,

other than setup or teardown, is $10 discount second hour is free admission including

workshop. Effective for the April party. - 7/0 Passed

Snack bar manager position

- Rainer is very interested in taking it on and organizing it

Action Item: Peter to contact him

Action Item: Rosina to draw up responsibilities list

Equipment logistics

Action Item: Put a notice on the blog/site for an equipment manager

Reduce workload of party coordinator by delegation

Volunteer leadership/management on site

- BJ would like to a volunteer orientation before the party, explain layout, whos in charge,

how things work, compensation. 11am to noon on March 1st

Fill driver volunteer position then book truck ASAP

Afternoon photo shoot logistics

- Send a call out for volunteers

- Release forms

- Give them their pictures for compensation and a copy of the poster they are featured on.

* April 5th Party Planning

Designate backup party coordinator for GF and RM

* Incorporation and Membership

- Incorporation papers are in the mail

Action Item: meshe will take care of membership signup forms, target to have out to board by Sunday Feb 10

- Members get discounts at any MVK events no mention of number of parties.

Motion to define membership applies to: Discount applies to Metro Vancouver Kink's regular play parties - 7/0

Motion from meshe to: change the door process from paperwork to using 3 types of tickets, one for party and

workshop, one for workshop only, one for party only 6/0/1 - Greg abstains

* Quarterly Financial Report

- Waiting on Barry

* Proposals

- Newcomers group

- Anika is going ahead with the newcomers group

- Volunteer appreciation event

- Ombud position

- Motion by Peter that at the next AGM the membership will elect an Ombudsman 7/0 - Passed

- Summer haitus

- No summer break

- Fundraising

- Celebrities night?

- Working with Burn BC?

- Leather Archive in Chicago

- Asks that BDSM organizations send them documentation, Peter is going to send them our information.

- Transparency

Motion by Peter: Approved minutes will be made public 7/0 - Passed

- Public board meetings

- When we have members, we need to start posting

Motion by Peter: to pubicly announcing our board meetings now 7/0 - Passed

Action Item: Peter is going to update our calendar with other community events

Next meeting Mon Feb 25th 6:30pm

Meeting adjourned 8:45pm - Peter